Rules and Regulations of Paste Up Warsaw - Independent Poster Festival 2026

1. Organizer and purpose of the Festival

1.1. Paste Up Warsaw - Independent Poster Festival is organized by the Outdoor Art Foundation based in Warsaw.

1.2. The purpose of the Festival is to popularize the medium of posters as a form of independent artistic expression.

2. Participation requirements

2.1. Only original posters may be submitted to the Festival. The author submitting the posters declares that they created the works themselves.

2.2. The person submitting the posters declares that their copyright to the submitted works is not limited or encumbered by the rights of third parties and that the works do not infringe the rights of third parties.

2.3. The author may submit up to 2 posters for evaluation at the Festival.

2.4. The theme of the works submitted to the Festival is open.

2.5. The author submitting the poster declares that they have read and accept the Festival Regulations.

3. Rules for submitting posters

3.1. Posters can be submitted to the Festival in two ways and must meet formal and technical requirements.

3.2. The format of the submitted poster is 50 x 70 cm vertically, without bleed.

3.3. Each submitted poster should be signed along the bottom edge of the graphic with the personal Instagram name as follows: @instagramname.

If the person submitting the work does not have an Instagram account, they should sign their work as follows: #firstname_lastname or #nickname

3.4. Digitally created posters should be prepared for printing as follows:

Format: 300 dpi, 50 x 70 cm vertically, without bleeds.

The file type prepared for printing should be: TIFF, LZW compression.

Color profile: CMYK, ICC Coated FOGRA27

Remember to flatten the graphics before saving them

3.5. Digitally created posters should be sent ready for printing for preliminary approval by April 30, 2026, 11:59 p.m. using the application form available at the following link:

https://forms.gle/weCEXiTprWUtzxG78

3.6. After receiving the application, the applicant will receive a response with information about the qualification of the works and information on how to make a donation to the Festival organization. The donation amount is PLN 40 per poster and is covered by the person submitting the work. This amount is intended for the statutory purposes of the foundation and will be used to print the poster and stick it on the wall.

3.7. Posters created using hand-drawn techniques (drawing, stencil, collage, screen printing, linocut, etc.) should be packed in a tube or envelope and sent by April 30, 2026. It is recommended that the works be created on the thinnest uncoated paper available. Ink techniques should be avoided.

Works sent from Poland to a parcel locker:

Parcel locker MIGR01M
Kwiatowa 53, Michałów-Grabina 05-126
recipient's phone number: +48 791 315 500
recipient's email: koxuoner@gmail.com

 

Or works sent from abroad to the following address:

Konrad Łukasiak
PASTE UP WARSAW
ul. Szkolna 8R
05-119 Józefów
Poland

recipient's email: koxuoner@gmail.com

 

Each hand-drawn poster must be accompanied by an A4 sheet with the following information:

- 5 cm x 7 cm miniature of the poster
- First and last name
- Age
- Country of origin
- City of residence
- Instagram name,
- email address,
- title of the work,
- optional: short description of the poster (up to 500 characters).

3.8. After receiving the application, the applicant will receive a reply with information about the qualification of the works and information on how to make a donation to the Festival organization. The donation amount is PLN 20 per poster and is covered by the person submitting the poster. This amount is intended for the statutory purposes of the foundation and will be used to stick the poster on the wall.

3.9. The organizer is not responsible for any damage that may occur during the transport of shipments containing the submitted works.

3.10. Shipping costs are covered in full by the person submitting the posters to the Festival.

3.11. The organizer will not return submitted posters.

4. Obligations and rights of the Organizer

4.1. Posters approved for participation in the exhibition will be selected by the Festival Committee, consisting of artists, designers, and art theorists.

4.2. Posters accepted by the Festival Committee will be presented at an exhibition on the Vistula Boulevard, starting on May 30, 2026.

4.3. The Festival Organizer reserves the right to reject a poster submission if it contains content that damages the reputation of the Festival Organizer and/or third parties or is illegal.

4.4. The Festival Organizer reserves the right to reject submitted posters at any stage of the Festival organization, without the need to reimburse the costs incurred by the persons submitting the works.

5. Use of submitted materials

5.1. By submitting posters to the Festival, the author agrees to their free publication on the website www.pasteupwarsaw.com, on social media, in promotional materials, and in exhibition materials, with the author's name or pseudonym and a short description of the work.

5.2. The Organizer has the right to grant sublicenses for the use of the Work (submitted posters and their digital documentation) in the above-mentioned areas.

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6. Protection of personal data

6.1. The Outdoor Art Foundation is the administrator of the personal data provided in the application.

6.2. Personal data will be used for the organization of Paste Up Warsaw - Independent Poster Festival.

6.3. The Festival organizer will only publish the Instagram names of the authors of posters selected for the Festival. If the author of a poster does not use Instagram, they may be credited by their first and last name or pseudonym, which must be specified in the information sent with the poster.

7. Other rules

7.1. In the event of any legal issues arising from the submitted posters, the Festival organizer shall not be held liable for them.

7.2. By participating in the Festival, the author agrees to comply with the above rules and regulations. Any violation of these rules may result in the disqualification of the author and his/her work from the Festival.

8. Committee decision

8.1. The final decision on the selection of posters for the Festival will be made by a designated committee. The committee's decision will be final and binding.

8.2 The committee's decision is not subject to appeal.

If you need further clarification or have additional questions about the Festival, please contact us at: pasteupwarsaw@gmail.com