Regulations of Paste Up Warsaw - Independent Poster Festival 2025
1. Organizer and Festival Objective
1.1. Paste Up Warsaw - Independent Poster Festival is organized by the Outdoor Art Foundation based in Warsaw.
1.2. The festival aims to promote the poster medium as a form of independent artistic expression.
2. Participation Requirements
2.1. Only original posters can be submitted to the Festival. The author submitting posters declares that they created the works personally.
2.2. The submitting person declares that their copyright to the submitted works is not limited or encumbered by third-party rights and that the works do not violate third-party rights.
2.3. Works may be submitted by adults. Minors must have consent from a parent or legal guardian.
2.4. An author may submit up to 3 posters for evaluation at the Festival.
2.5. The theme of works submitted to the festival is unrestricted.
2.6. The author submitting a poster declares that they have read and accept the Festival Regulations.
3. Poster Submission Rules
3.1. Posters can be submitted to the Festival in two ways and must meet formal and technical requirements.
3.2. The format of the submitted poster must be 50 x 70 cm in portrait orientation.
3.3 Posters created digitally should be sent by May 16, for preliminary approval to the organizer's address:
Subject line:
"PASTE UP WARSAW"
The print-ready file format should be PDF.
3.4. Each digitally created poster must be accompanied by an A4 file with the following information:
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poster thumbnail 5 cm x 7 cm
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first name,
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last name,
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Instagram handle,
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work title,
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year of creation
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email address,
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optional: reservation of name for organizer's information only
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optional: parent or legal guardian consent for festival participation
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optional: brief description of the poster concept (up to 500 characters).
3.5. After submission, the submitting person will receive a response regarding work qualification and information about making a donation for festival organization. The donation amount is 30 PLN per poster and is covered by the person submitting the poster. This amount is intended for the foundation's statutory purposes and will be used to print the poster and paste it on the wall.
3.6. Posters created using manual techniques (drawing, stencil, collage, screen printing, linocut, etc.) should be packed in a tube or envelope and sent to the parcel locker address by May 16, 2025. Works should be created on the thinnest available uncoated paper. Ink techniques should be avoided.
Address:
Konrad Łukasiak
PASTEUP WARSAW
ul. Szkolna 8R
05-119 Józefów
recipient email: koxuoner@gmail.com
3.7. Each manually created poster must be accompanied by an A4 sheet with the following information:
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poster thumbnail 5 cm x 7 cm
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first name,
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last name,
-
Instagram handle,
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work title,
-
year of creation
-
email address,
-
optional: reservation of name for organizer's information only
-
optional: parent or legal guardian consent for festival participation
-
optional: brief description of the poster concept (up to 500 characters).
3.8. If the author wishes to keep their name confidential to the organizer and use only a pseudonym, they must indicate this in the attached information
3.9. The organizer is not responsible for any damage that may occur during the transport of submissions containing the submitted works.
3.10. Shipping costs are entirely covered by the person submitting posters to the Festival.
3.11. The organizer does not return submitted posters.
4. Organizer’s Obligations and Rights
4.1. Posters approved for festival participation will be selected by the Festival Committee, consisting of artists, designers, and art theorists.
4.2. Posters accepted by the Festival Committee will be presented at an exhibition on the Vistula Boulevard, starting May 31, 2025.
4.3. The Festival Organizer reserves the right to reject a poster submission if it contains content that damages the reputation of the Festival Organizer and/or third parties, is illegal, or when the organizer has reached the maximum number of posters that can be presented at the festival, which is 650 posters.
5. Use of Submitted Materials
5.1. By submitting posters to the festival, the author agrees to their free publication on the website www.pasteupwarsaw.com, social media, promotional materials, exhibition materials, with the author's name or pseudonym and a brief description of the works.
5.2. The Organizer has the right to grant sublicenses for the use of the Work (submitted posters and their digital documentation) in the above-mentioned fields.
6. Personal Data Protection
6.1. The Outdoor Art Foundation is the administrator of personal data provided in the submission.
6.2. Personal data will be used for organizing Paste Up Warsaw - Independent Poster Festival.
6.3. All data collected in the submission except for name and Instagram handle will not be publicly available or shared with third parties. They will be used for conducting and organizing Paste Up Warsaw - Independent Poster Festival in Warsaw.
6.4. The festival organizer publicly discloses the name or pseudonym (if applicable) and Instagram handle of authors whose posters qualify for the festival. If the poster's author wishes to keep their name confidential to the festival organizer (using only a pseudonym in communication), they must indicate this in the information sent with the poster
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7. Other Rules
7.1. It is recommended to include the author's signature on the poster.
7.2. In case of any legal issues arising from submitted posters, the festival organizers will not be held responsible.
7.3. By participating in the festival, the author agrees to follow the above rules and regulations. Any violation of these rules may result in the disqualification of the author and their works from the festival.
8. Committee Decision
8.1. The final decision on poster selection for the festival will be made by the designated committee. The committee's decision will be final and binding.
8.2. The committee's decision cannot be appealed.
For further clarification or additional questions regarding the festival, please contact: pasteupwarsaw@gmail.com